Protium Green Solutions specialises in the development of green hydrogen and fuel cell projects, working closely with organisations in the industrial, manufacturing, and public sectors to significantly decrease carbon emissions.
The challenges
Protium Green Solutions had outgrown the capabilities of its existing financial system, Xero, prompting the need to find a more robust and efficient solution.
In its quest for a new system, they sought a partner to assist them in implementing Business Central, a more advanced platform that could cater to the business' expanding needs.
With the goal of reducing carbon emissions and enhancing operational efficiency, Protium was eager to make the switch and leverage the advanced features offered by Business Central.
The solution
During our engaging demonstrations, we presented Protium with a seamless transition plan to the new system. As we delved deeper, it became clear that integrating Business Central was just the beginning – there was also a need for diverse reporting dashboards from both Business Central and Clockify.
Our team expertly guided Protium through the acquisition of Business Central, offering valuable insights on various license options to ensure they only pay for the necessary features tailored to their specific needs. We collaborated on redesigning Protium's chart of accounts (COA), aligning it with FRS 102 and industry best practices.
We enhanced the reporting structure and incorporated dimensions to streamline the COA for in-depth analysis. We also streamlined the purchase approval workflows to direct orders and invoices to the designated approvers, to boost efficiency.
User groups and profiles were set up to grant project managers limited access based on their needs, while a sandbox environment facilitated testing and revisions before migration to production. We also provided comprehensive system demonstrations, training on approvals, and guidance on system administration tasks.
We recognised Protium's potential as a growing company and proactively migrated all its previous year's transactions to ensure seamless integration of historical data. We also provided detailed system documentation to support Protium with its future endeavours, utilised Continia Document Capture, interfaced with their payroll solution, and integrated Clockify with PowerBI for enhanced reporting capabilities.
The result
The implementation of the new system at Protium has sparked a revolution in their operations. By streamlining their chart of accounts to be accessible across all branches, they now have a sturdy foundation for comparisons, ensuring strict adherence to financial reporting standards.
With the implementation of Business Central, Protium now has the ability to store additional reporting and analysis data using dimensions, reducing its dependence solely on the chart of accounts. The integration of PowerBI has significantly enhanced Protium's reporting capabilities, facilitating seamless automation of processes such as approvals and intercompany transactions.